Financial Aid

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NCMC Student Financial Aid Refund Information 

What is a refund?
Remaining grant, loan or scholarship money after tuition, fees and book charges have been paid.

Excess Title IV funds occur when the total amount of Title IV aid disbursed to your student account exceeds charges for tuition, mandatory fees, room and board contracted by NCMC, and books/supplies as mentioned above. Federal regulations state that any federal funds disbursed to a student’s account in excess of allowable charges must be refunded to the student (or parent in case of an undergraduate PLUS loan) within 14 days.


When will I get my refund?
Excess Grants & Scholarships

  • Friday, February 5th (Spring 2016)

Excess Loan & Program (e.g. VOC, WIOA, TEACH) refunds

  • Friday, February 19th (Spring 2016)

Loans with a second* disbursement

  • Thursday, March 17th (Spring 2016)

* Federal Direct loans requested for One Term Only require two disbursements:

Fall and spring:
First Disbursement: 30 business days after the start of the term
Second Disbursement: 60 business days after the start of the term
First Disbursement: 20 business days after the start of the term
Second Disbursement: 30 business days after the start of the term

Refunds will be processed every two weeks after the initial refund cycles above.


How do I get my refund?

Option 1:
Your refund will be placed automatically on your NCMC Discover Debit Card*:

  • Receive your refund the first day it is available.
  • The account gives you "free and clear" access to your funds by offering Direct Deposit, paper check, use of the on-campus ATM, or by using the card anywhere Discover is accepted.
  • The most safe, efficient, and secure method and funds are FDIC insured.
  • This account is not a credit card. It is a prepaid debit card.
  • Additional funds can be added by you or your parent.
  • Terms and conditions/cardholder agreement.

PLEASE NOTE: Refunds will be posted to cards by the end of the day on the scheduled disbursement dates shown above. As NCMC is not the only business involved in the transaction, a specific time that cards will be loaded cannot be provided. You will receive a text or email notification once your refund has been loaded to your card.



Option 2:
You will receive a refund check by mail:

Receive a paper check from NCMC through the U.S. mail to the permanent mailing address on file with the institution. Please note that it may take 7-14 business days to receive your refund if you choose this check option. Any credit balance created by a PLUS Loan that is to be refunded to the borrower will be issued via paper check.

How you receive your refund is dependent upon what you marked on your Admissions application. Your selection will be valid for the entire period that you are enrolled at NCMC, including multiple academic years. If you would like to change your refund preference in the future, you will need to download and complete the Student Refund Change Form or contact the NCMC Business Office.


*How is my NCMC Discover Debit Card created and distributed?
Your NCMC prepaid Discover Debit Card and accompanying bank account will not be created until after the add/drop period has ended during the first semester in which you are enrolled as an NCMC student. At that time, NCMC will submit your information to Heartland Payment Systems/Acceluraid so your account and card can be created. After Heartland has received the information, you should allow 10-14 business days for your card to be delivered to the permanent mailing address you have on file at NCMC. Once you receive your card, you will need to activate it to begin using it.

If you do not receive your card please contact Whitney Bingham at (660)359-3948 ext. 1508 (, or call the Discover Debit Card Helpdesk at (866)248-9021 and press * to be connected with an operator. Cards will be delivered before the first scheduled refund of the semester.

For more information about your NCMC Discover Debit card, instructions for activation, and options available to you, please visit: Pirate Gold OneCard & Discover Debit Card FAQs.


What are Title IV funds?
Title IV funds are federal student aid funds, which are from federal student aid programs administered by the U.S. Department of Education.  It does not include scholarships or grants from NCMC or other private organizations. A listing of Title IV programs is provided below:

  • Federal Pell Grant - A Federal Pell Grant is awarded to undergraduate students who have not earned a bachelor’s or professional degree, and your award amount is based upon your Expected Family Contribution (EFC).
  • Federal Supplemental Educational Opportunity Grant - This grant is for undergraduate students with exceptional need. At NCMC, this grant is awarded to as many of the students with a zero EFC as possible. The funding is limited and awarding is on a first-come first-served basis.
  • Federal Work Study - The Federal Work Study program is designed to provide jobs for students with financial need to assist with paying for their educational expenses. Federal Work Study wages at NCMC currently coincide with the State minimum wage.
  • Federal Direct Loan - Federal Direct Loans are either subsidized or unsubsidized. A subsidized loan is awarded based on financial need, and the interest payments do not accrue until the student begins repayment. An unsubsidized loan is awarded based on cost of attendance, and the interest accrual starts when the loan is disbursed.
  • Federal Direct Parent Loan for Undergraduate Students (PLUS) - PLUS loans are federal loans that graduate or professional degree students and parents of dependent undergraduate students can use to help pay education expenses. A credit check will be performed during the application process. A student whose parent is denied a PLUS loan, is eligible to borrow additional funds from the Federal Direct Loan program.
  • Iraq and Afghanistan Service Grant- Like other federal grants, Iraq and Afghanistan Service Grants provide money to college or career school students to help pay their education expenses. However, Iraq and Afghanistan Service Grants have special eligibility criteria.

For more information regarding Title IV funds, please click here.
To review Assistance available from Federal, State, Local and Institutional Programs, please
click here.


How are Title IV funds applied to my student account?
The Department of Education requires that Title IV funds be applied only to specific allowable charges. Allowable charges include: tuition, mandatory fees, and room and board contracted by NCMC. If you are eligible to charge books and supplies to your Title IV funds, you will sign an authorization form at the time of charge at the NCMC Bookstore to allow NCMC to use your Title IV funds to cover your book charge.