Registration & Records

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Registration & Records

Lessons learned at North Central Missouri College can help you achieve your dreams, whether you choose business management, education, computer technology, agriculture or another occupation. The Registration and Records section contains practical information, procedures and policies to help you on your way.

This section will tell you how to register and how to change your schedule, withdraw from a course, explains course load and class attendance policy. If you want to know about a grade, have your records sent to a another college or university, or check your academic standing, you’ll find how to do it here.

Education can sometimes be hampered because students don’t understand policies. Don’t let a technicality get in your way. Read the policies first!

Release of Education Records

The Family Educational Rights and Privacy Act of 1974 (commonly referred to as the “Buckley Amendment” or “FERPA”) is designed to protect the confidentiality of the records that educational institutions maintain on their students and to give students access to their records to assure the accuracy of their contents. The ACT affords you certain rights with respect to your education records.  Click here for more information.

Course Registration

NCMC publishes a course schedule for each term which details registration dates and procedures, course offerings, costs, payment deadlines, academic programs and more. Copies of the current Course Schedule are available from the Admissions Office (phone: 660-359-3948, ext. 1410 or e-mail: Admissions@mail.ncmissouri.edu). The course schedule also is posted on the NCMC Web site (www.ncmissouri.edu).

Students should complete the following steps to register for classes:

  1. Complete all admissions requirements.
  2. Review course offerings in the current course schedule.
  3. See a counselor or advisor for help in selecting courses for a specific major (degree/certificate seeking students.
  4. Complete a tentative class schedule.
  5. Attend a scheduled registration day or submit a completed Registration Form to the Registrar’s Office. Forms received by mail or on a walk-in basis are entered twice weekly. Enrollment confirmations are sent by mail to students.
  6. Pay tuition and fees in the Student Accounts Office.

NCMC degree-seeking students will be assigned an advisor. Continuing education and visiting students may choose to be self-advised. Check with the Registrar’s Office about enrolling on a walk-in basis. The self-advised student is responsible for knowing and abiding by all established NCMC academic guidelines and consequent changes.

Students are obligated to notify the Registrar in writing prior to the beginning of the term of intent to cancel enrollment. Students who do not do so may incur a financial responsibility for NCMC tuition and fees.

The final responsibility for planning a schedule that will meet graduation requirements rests with the student. Advisors will give assistance, advice and information to aid students in their program planning and decision making.

Schedule Changes

While NCMC recognizes that schedule changes may be necessary, students should plan carefully and make thoughtful choices in order to obtain the best schedule possible at initial registration. When a schedule change is necessary, students need to complete an Add/Drop Form, obtain the advisor’s signature or self-advise and submit the form to the Registrar’s Office in the Alexander Student Center.

Classes may be added to or dropped from a student’s schedule only during the Add/Drop period established for each semester. There is no financial obligation and a 100 percent refund will be given when schedule changes are made during the Add/Drop period. These dates are published in the current Course Schedule publication and appropriate documentation must be received before the close of the business day.

Some classes have early decision dates and may be canceled due to low enrollment before the term begins. In general, however, students may register for a class through the first week of the term (for classes running 15-16 weeks). Courses dropped after the Add/Drop period are considered withdrawals and full tuition and fees are charged to the student.

Course Withdrawal

Course withdrawals may be made during the term prior to the Final Withdrawal Deadline, as published in the Course Schedule and the Student Handbook/Planner. For classes that end earlier than the normal 15-16 week semester, contact the Registrar for withdrawal deadlines (e-mail: Registrar@mail.ncmissouri.edu). Although students are financially obligated to pay for withdrawn courses, a grade will not be earned and a “W” will be recorded on the permanent record. Notifying an instructor, advisor or simply not attending class is not sufficient to ensure withdrawal from a class. A withdrawal form can be obtained from the Registrar’s Office, or a student can submit a signed letter. A verified withdrawal prior to the published withdrawal deadline is always the student’s responsibility.

Course Load

Each course offered for college credit is assigned a specific credit hour value. The credit hours will usually correspond to the number of class sessions per week. For example, a standard three credit hour lecture course offered for the full 15-week semester will usually meet three hours per week.

To complete an Associate degree program in four semesters, a student needs to enroll in approximately 15 to 16 credit hours per fall and spring semester. However, the minimum requirement to be considered a full-time student is 12 credit hours.

Enrollment in more than 17 hours per semester is considered an overload and must have advisor approval.

A general recommendation is that students spend two hours studying outside of class for every one hour spent in the classroom. For example, a student taking 12 credit hours of courses should spend approximately 24 hours studying and preparing for class.

Full-time enrollment in a summer semester is considered 6 credit hours. Enrollment in more than 6 credit hours at any one time and/or a total of 12 credit hours for the entire summer term requires overload approval.

Class Attendance

Students are expected to attend all class sessions of the courses in which they are enrolled. Each instructor may set his or her own policy relative to attendance as it pertains to being permitted to continue in the course and grade received. Absences reduce the value of the learning experience and also reduce the probability of passing the course successfully. Failure to attend class does not constitute an official withdrawal. The responsibility for withdrawal prior to the published withdrawal deadline always lies with the student. Students are financially responsible for costs associated with classes that they have withdrawn from after the published Add/Drop date.

Degree Completion

Graduation requirements for each degree and certificate program are outlined in the Programs of Study section of the NCMC college catalog. The catalog which is in effect at the time a student begins a program will be used to establish graduation requirements provided the student maintains continuous enrollment. Continuous enrollment for this purpose is defined as the successful completion of at least three credit hours in at least two of the three terms per academic year. Candidates for graduation also have the option of selecting the current catalog (in force at time of application for graduation) in order to fulfill program requirements.

Students are required to complete a minimum of 15 credit hours from North Central Missouri College to qualify for program completion. Students who are planning to transfer back credit to NCMC to complete degree requirements should complete the Request to Transfer Back Credit form to assure program requirements are met.

All students who plan to complete a degree or certificate from NCMC must apply to graduate. Applications for May and July completion must be received by March 1 of the graduation year. Applications for December completion are due no later than October 1 prior to completion. The Application for Graduation form is available in the Registrar’s Office, located in the Alexander Student Center. See the Graduation Checklist for further information.