Class lecture

WITHDRAWAL/DROP PROCEDURES AND REFUNDS

Students have until the end of the published add/drop period to enroll or make schedule changes.  Tuition and fees for classes dropped prior to the published add/drop deadline will be refunded in full and Title IV aid will be adjusted based on enrollment status, if necessary.  A request to leave a class after the end of the published add/drop period is considered a withdrawal.

OFFICIAL WITHDRAWALS

A grade of “W” is assigned in classes when students formally request a withdrawal by the deadline for a session. Please refer to the Academic Calendar for specific withdrawal deadlines.

Students may initiate the withdrawal request by filling out the Request to Withdraw electronic form  which is accessible in the myCOMPASS  portal. The form populates the student’s current classes and the student can then indicate the class or classes in which he or she wishes to withdraw.

Contact the Financial Aid Office if you plan on dropping or withdrawing from a course(s) to check on how it may affect Financial Aid eligibility. A Return to Title IV may be required for a student who completely drops/withdraws after having begun attendance (see R2T4 Policy).

Enrollment Confirmation & Verification of student participation

Faculty must have at least one substantive, required course activity during the first ten calendar days in an 8-week or full semester course, or within the first six calendar days of a 4-week course. Faculty is required to verify enrollment and student participation at the end of the second week of a regular Fall or Spring semester (end of first week of Summer term).  In an 8-week or full semester on-ground class, if a student fails to attend during the first ten calendar days of the semester, an administrative drop will occur. In a 4-week class, if a student fails to attend during the first six calendar days of the semester, an administrative drop will occur.

In an 8-week or full-semester online class, if a student does not complete at least one substantive activity (activity or assignment that impacts the final grade) during the first ten calendar days of the semester, an administrative drop will occur. In a 4-week online class, if a student fails to complete at least one substantive activity (activity or assignment that impacts the final grade) during the first six calendar days of the semester, an administrative drop will occur.

  • Email notifications are sent to faculty, at the end of the second week of the term, to complete the electronic Roster Verification form in Etrieve.
  • Faculty complete and submit the electronic form in Etrieve, by the third working day after the end of the second week.
  • Schedules are printed for every student reported as a non-participant in class.
    • Reported classes are highlighted on schedules
    • Students are dropped from rosters of reported classes
  • Notices are sent to students of dropped courses.
  • Copies of student schedules, with highlighted, dropped courses, are sent to the Financial Aid Department.
  • Faculty Roster Verifications are retained in Etrieve indefinitely

Course syllabi must clearly document participation requirements and the consequences for failure to actively engage in courses at the beginning of a semester.