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Return to Title IV Refund Procedure

Recording and Treatment of Drops and Withdrawals

Official Withdrawals/Drops

Students have until the end of the published add/drop period to enroll or make schedule changes.  Tuition and fees for classes dropped prior to the published add/drop deadline will be refunded in full and Title IV aid will be adjusted based on enrollment status, if necessary.

Enrollment Confirmation and Verification of Student Participation

Faculty must have at least one substantive, required course activity during the first ten calendar days in an 8-week or full semester course, or within the first six calendar days of a 4-week course. Faculty is required to verify enrollment and student participation at the end of the second week of a regular Fall or Spring semester (end of first week of Summer term).  In an 8-week or full semester on-ground class, if a student fails to attend during the first ten calendar days of the semester, an administrative drop will occur. In a 4-week class, if a student fails to attend during the first six calendar days of the semester, an administrative drop will occur.

In an 8-week or full-semester online class, if a student does not complete at least one substantive activity (activity or assignment that impacts the final grade) during the first ten calendar days of the semester, an administrative drop will occur. In a 4-week online class, if a student fails to complete at least one substantive activity (activity or assignment that impacts the final grade) during the first six calendar days of the semester, an administrative drop will occur.

  • Verification forms are distributed to faculty, via email, at the end of the second week of the term.
  • Faculty complete forms and submit to the Registrar’s Office as email attachments or in print by the third working day after the end of the second week.
  • Schedules are printed for every student reported as a non-participant in class.
  • Reported classes are highlighted on schedules
  • Students are dropped from rosters of reported classes
  • Notices are sent to students of dropped courses.
  • Copies of all drops are sent to Student Accounts.
  • Copies of student schedules, with highlighted, dropped courses, are sent to the Financial Aid Department.
  • Faculty reports are kept on file in the Registrar’s Office for three years.

Course syllabi must clearly document participation requirements and the consequences for failure to actively engage in courses at the beginning of a semester.

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