Policies & Procedures

Classes may be added or dropped from a student’s schedule only during the Add/Drop period established for each semester. There is no financial obligation and a 100 percent refund will be given when schedule changes are made during the Add/drop period. Add/drop deadlines are published online via the Academic Calendar and in our college catalog.

Some classes may be canceled due to low enrollment before the term begins. Students should check their NCMC email and schedule prior to the start of classes to confirm enrollment status. After the published Add/Drop date, students are financially responsible for costs associated with classes remaining on their semester schedule.

An “administrative drop” is when the student is removed from a course(s) as a result of one or more of the incidents outlined below. Students who have been administratively dropped will be charged a $50 fee for each administratively dropped course. Any classes left on a student’s schedule will be charged at the full tuition rate.

• In an 8-week or full semester on-ground class, if a student fails to attend during the first ten calendar days of the semester
• In a 4-week on-ground class, if a student fails to attend during the first six calendar days of the semester
• In an 8-week or full-semester online class, if a student does not complete at least one substantive activity (activity or assignment that impacts the final grade) during the first ten calendar days of the semester
• In a 4-week online class, if a student fails to complete at least one substantive activity (activity or assignment that impacts the final grade) during the first six calendar days of the semester

Official and Unofficial Withdrawals for Title IV recipients are proceeded differently.  Financial Aid offers details pertaining to the Return to Title IV Refund Procedure.
View Course Withdrawal Procedures

Under extreme circumstances, incomplete grades may be given at the discretion of the instructor. An incomplete grade may be given when accident, illness, death in the immediate family, or other documented circumstances beyond the student’s control prevent the student from completing some course requirements. An incomplete grade should only be considered when 80% of the course requirements have been satisfied with a grade of “C” and attendance has been maintained. Course work must be completed within eight weeks of the first day of the term immediately following the term in which the incomplete was received; otherwise the grade will be recorded as “F.” No extension of time beyond the allotted 8 weeks will be permitted.

In general, students may receive credit one time for completion of a course unless the course description states otherwise. Courses used to meet requirements for a previously conferred degree or certificate may not be repeated. Students may repeat a course to improve their GPA under certain conditions:

• Grades for transferred in credit do not override grades earned from NCMC.
• Students may repeat a course in which a grade of “C” or lower was earned, provided they have not completed a higher level course with a grade of “A” or “B” that required the first course as pre-requisite.
• When a course is repeated, only the last grade is used in computing the grade point average.
• Courses in which grades of “A” or “B” were received may be repeated by declaring an audit at the time of enrollment. In the case of an audit, the student is taking the course for informational purposes only and does not receive credit or a grade for the course. The first grade of “A” or “B” remains in the grade point calculation.

Classification as a resident for tuition purposes is determined by Missouri law. The initial classification is made at the time of admission or first-time enrollment.  It is the duty and responsibility of each student seeking admission to the College to apply and register under the proper residence and to pay the proper amount of fees. It is the further duty of each student, if there is any possibility that the nonresident rate of the tuition is applicable, or that the student is subject to restrictive admission or other nonresident regulations of the College under these rules to raise the question with the Office of Admissions prior to registration.

Students are classified according to the location of their true, fixed and permanent home and place of habitation, or the domicile where they intend to remain and to which they expect to return.

“In-District” students are those whose permanent home is within boundaries of the North Central Missouri College district.

“Missouri Resident” students are those whose permanent home is not within the boundaries of the NCMC district, but is within the state of Missouri.

“Out-of-State” students are those whose permanent home is located outside the state of Missouri.

The determination of residency status is initially made in the Admissions Office. Status may change when a student is known to move from the district. A student may challenge residency status by presenting sufficient proof, as defined by the Missouri Department of Higher Education, to the Registrar’s Office before the end of the published add/drop period for the semester for which fees will be affected. Change of residency status is not retroactive and will affect only future terms. A dependent student’s residency will remain the same as the custodial parent or guardian. IRS code and definitions will be used to determine dependency.

See the Registrar’s Office for complete details on resident qualifications.

Under the Veteran Access, Choice and Affordability Act of 2014, the following individuals shall be charged the in-state/in-district rate, or otherwise considered a resident, for tuition purposes:

• A Veteran using educational assistance under either chapter 30 (Montgomery G.I. Bill – Active Duty Program) or chapter 33 (Post-9/11 G.I. Bill), of title 38, United States Code, who lives in the State of Missouri while attending a school located in the State of Missouri (regardless of his/her formal State of residence) and enrolls in the school within three years of discharge from a period of active duty service of 90 days or more.
• Anyone using transferred Post-9/11 GI Bill benefits (38 U.S.C. § 3319) who lives in the State of Missouri while attending a school located in the State of Missouri (regardless of his/her formal State of residence) and enrolls in the school within three years of the transferor’s discharge from a period of active duty service of 90 days or more.
• A spouse or child using benefits under the Marine Gunnery Sergeant John David Fry Scholarship (38 U.S.C. § 3311(b) (9)) who lives in the State of Missouri while attending a school located in the State of Missouri (regardless of his/her formal State of residence) and enrolls in the school within three years of the Service member’s death in the line of duty following a period of active duty service of 90 days or more.
• Anyone described above while he or she remains continuously enrolled (other than during regularly scheduled breaks between courses, semesters, or terms) at the same school. The person so described must have enrolled in the school prior to the expiration of the three year period following discharge prior to the expiration of the three year period following discharge or death described above and must be using educational benefits under either chapter 30 or chapter 33, of title 38, United States Code.

Please contact the Financial Aid Office for information on qualifications for VA benefits.

Any student who willfully gives wrong or misleading information to avoid paying appropriate tuition and fees is subject to legal and disciplinary action.