CARES ACT/HEERF FUNDING INFORMATION

NCMC CARES Grant Application


What is the CARES Act/Higher Education Emergency Relief Fund?

The Coronavirus Aid, Relief and Economic Security (CARES) Act was passed by Congress and signed into law to provide economic relief from COVID-19. One section of the CARES Act established the Higher Education Emergency Relief Fund (HEERF). The U.S. Dept. of Education allocated those funds to colleges and universities to distribute to students impacted by the disruption to campus operations due to the pandemic.

When will CARES/Higher Education Emergency Relief Funds be available?

North Central Missouri College signed and returned the certification and agreement form from the Federal CARES Act HEERF Student portion on April 22, 2020. NCMC is distributing, at minimum, 50% of those funds directly to students to provide emergency financial aid grants as part of the NCMC CARES Act Grant. Through the NCMC CARES Grant, a total of $446,019 is available through an application process. The application is available on the NCMC website and through the link sent to all enrolled Spring 2020, Summer 2020 and Fall 2020 students. Recipients are notified via their Pirate email account. Deadline for submissions are as follows: Spring 2020 – August 1, 2020, Summer 2020 – July 17, 2020, and Fall 2020 – November 20, 2020. If any money remains after the application process, NCMC will review previous requests to allocate the remaining money.

Who is eligible for the CARES/Higher Education Emergency Relief Funds?

In the Fall 2020 semester, NCMC made the decision not to have students return to campus after Thanksgiving break due to concerns surrounding COVID-19. Students will complete their coursework, including finals, online for the remainder of the semester. We recognize that students will incur expenses related to this disruption, specifically technology expenses. As a result, NCMC has made funds available through the Fall 2020 CARES Act application to help mitigate these expenses. Funds are limited and not available to cover entire expenses.

To be eligible for HEERF, Fall 2020 students must:

  • Be eligible for Title IV Federal Student Aid. This can be determined by completing the 2019-20 FAFSA (and all applicable verification requirements) at studentaid.ed.gov. Please note that this does NOT mean you need to qualify for Pell Grant or have received aid.
  • Be enrolled in at least 6 credit hours at the start of the Fall 2020 term as a degree seeking student in at least one class that is not fully online.
  • Be meeting Federal Satisfactory Academic Progress (SAP) requirements or have an approved appeal (SAP = 2.0 GPA, 67% completion rate or higher, have taken less than 150% of courses required for degree).
  • Not be in student loan default.
  • Incur expenses as a result of the disruption to campus operations due to the COVID-19 circumstances.

Spring and Summer 2020 student guidelines included:

  • Be eligible for Title IV Federal Student Aid. This can be determined by completing the 2019-20 FAFSA (and all applicable verification requirements) at studentaid.ed.gov. Please note that this does NOT mean you need to qualify for Pell Grant or have received aid. The 2019-20 FAFSA is only available through June 30, 2020.
  • Incur expenses as a result of the disruption to campus operations due to the COVID-19 circumstances;
  • Be enrolled at least half-time at the start of the Spring 2020 term as a degree seeking student in an on-campus/in-person degree program. Students that were in distance education or all online courses prior to March 13th may not be eligible*
  • Be meeting Federal Satisfactory Academic Progress (SAP) requirements or have an approved appeal (SAP = 2.0 GPA, 67% completion rate or higher, have taken less than 150% of courses required for degree); and
  • Not be in student loan default.

How is the grant amount determined?

Individual grant amounts are determined by expenses that students self-report they incurred via the NCMC CARES Grant application. Please note that the awarded amount may not cover all expenses, but can hopefully mitigate the impact of those expenses. Expense areas will vary by student and identified Fall 2020 expenses include:

  • Technology expenses related to connectivity (ex. Wifi access, faster wifi, etc)
  • Technology expenses related to hardware purchases and/or upgrades (ex. New RAM, hard drives, web cams, microphones, desktop or laptops, etc.)

Spring 2020 expenses included:

  • Food expenses (eg. elimination of meal plans, campus pantry, BSU meals)
  • Out-of-pocket medical expenses (eg. counseling that would be covered by NCMC)
  • Technology expenses (eg. hardware, software, adding or expanding internet access)
  • Travel expenses (eg. to wi-fi hotspots, proctoring, tutoring)
  • Housing expenses, including utility expenses resulting from remote learning
    • Non-residence halls (eg. move from Trenton, storage)
    • Residence halls (eg. incurred expenses due to move-out deadline, storage)
  • Childcare expenses (eg. childcare while class is in session, test-taking, studying)
  • Resource expenses normally provided on campus (eg. tutoring, proctoring, recreation)
  • Course materials/supplies (eg. printing, paper, ink cartridges, calculators)

Summer 2020 expenses included:

  • Technology expenses (hardware, software, connectivity, etc. due to online ATI proctoring)
  • Travel expenses (to wi-fi hotspots, limited clinical sites/hours, etc)
  • Childcare expenses (childcare during online proctoring, limited clinical times, etc)

How will funds be distributed?

The funds will be sent as a direct payment to your preferred location for student refunds, which include either a check in the mail or direct deposit. Students will be instructed that these funds are intended to help cover expenses incurred from the disruption to campus operations.

Why didn’t I receive any funds?

Unfortunately, the U.S. Department of Education does not allow these funds to be used for international students, undocumented students, dual credit/dual enrolled students or students who are ineligible for Title IV Aid.

Guidelines and clarification continue to be provided by the Department of Education. Please note that eligibility guidelines may change, so students in 100% online coursework should still consider applying

Will there be CARES funds for 2021?

Currently, we remain focused on students taking courses in 2020 in order to get funds to students most recently impacted by the pandemic. NCMC continues to monitor federal and state economic conditions, as well as prospects for additional emergency funding for our students. If future funding becomes available, application information will be sent.

RESOURCES

U.S. Department of Education Q&A on HEERF https://www2.ed.gov/about/offices/list/ope/heerfstudentfaqs.pdf

CONTACT US

For HEERF payment questions, contact the Student Accounts Office:

[email protected]
(660) 359-3948 ext. 1411

Federal School Code

NCMC Title IV federal school code is 002514.

Federal Reporting Requirements

The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and eligible to receive an emergency financial aid grant is 674.

Date Total # of students who have received CARES Act Grants Total amount distributed to students
5/28/2020 110 $56,250
7/12/2020 360 $173,285
8/26/2020 428 $218,560


North Central Missouri College signed and returned the certification and agreement form for the Federal CARES Act HEERF Institutional portion on May 1, 2020 and May 11, 2020 for the Strengthening Institutions portion. NCMC received $446,019 for the Institutional share and $43,727 for the Strengthening Institution portion, for a total of $489,746.

Date Total funds expended
6/7/2020 $141,328.35
7/22/2020 $144,692.89
9/5/2020 $126,642.00